Challenge · Part-145

Qualification data spread across too many systems

Ask organisations where their problems come from and the answer repeats: the process runs across four tools that don't talk to each other — and people carry the data in between.

One person, one record: qualifications, authorizations, trainings and certificates in a single system.

The situation

Four disconnected tools with people as interfaces — versus one closed chain.

The typical landscape looks like this: training planning lives in Excel. Authorizations are maintained in another list — with no digital connection to the first. Certificates sit in a filing structure of their own. Competence assessments are often still done on paper. Different people maintain different pieces, and every hand-over between tools is typed, mailed or remembered.

The damage is structural, not accidental: results can't travel because they aren't digital in the right place; every manual transfer is an error opportunity; and no single tool can answer the question that matters — is this person fully backed for what they're about to do?

Digitizing one piece doesn't fix it. The value appears only when training and authorization management close into one chain: only when the system knows which qualification is expiring and which training renews it can it act on its own.

Why it keeps happening

Each tool was someone's local fix

Every list solved one person's problem. Nobody owned the chain.

The links are humans

Data moves between tools by typing and email — slowly, and with errors.

Partial digitization doesn't pay off

An LMS alone or an authorization list alone still leaves the chain open. The synergy needs both ends.

How cimoio.aero solves it

  • Staff administration

    Comprehensive employee records, connected to your HR system.

    Keep complete employee records in the system, with all the data you need and your own custom fields. Connect your HR system to load the master data automatically, or enter and maintain it directly in the system, whichever suits your organisation.

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    Employee profile with many fields across tabs such as personal, employment and organisation, partly synchronised with the HR system.
  • Document management: folder tree by employee, training provider and archive, versioned PDF files with tags, storage usage and retention period.

    Storage of certificates

    Store certificates securely — no separate document tool needed.

    cimoio.aero is also your document management system for training records. Certificates are stored centrally, versioned and kept available for as long as you need them, organised by employee, training and provider. No extra storage or document tool is required.

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  • Support of all training types

    Classroom, hybrid, online and on the job, all in one system.

    Plan and document every kind of training in one place: classroom trainings, hybrid trainings with Microsoft Teams or similar platforms, live online trainings, web based trainings, on-the-job trainings, Read & Signs and e-tests. One catalog and one history cover them all.

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    Supported training types side by side: classroom, hybrid, virtual classroom, web based training, on-the-job training, and Read & Sign and e-tests.

Replace the hand-overs, keep the systems you like

In a guided demo we map your current tool landscape — and show which pieces cimoio.aero replaces and which it feeds.

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