Challenge · Part-145
An audit finding forces you to act now
Findings on qualification records come with deadlines. The corrective action can't be another spreadsheet — it has to be a system that holds up at the follow-up audit.
The situation
The two findings every Part-145 organisation dreads are simple ones. An auditor spot-checks a mechanic at work and the authorization behind that work can't be backed. Or an authorization exists on paper — but the certificates proving it can't be found, take days to assemble, or turn out to be filed wrongly.
From that moment, the clock runs. The authority expects a corrective action plan: root cause, immediate containment, and a sustainable fix — with dates. Findings on qualification management rarely accept "we will be more careful" as a sustainable fix, because the root cause is structural: the data lives in disconnected lists, and no list can prove anything.
What you need inside the deadline is not effort. It's a system state you can demonstrate.
Why it keeps happening
The evidence chain is scattered
The authorization is in one file, the training record in another, the certificate in a folder. Under audit pressure, assembling one coherent proof takes days.
Corrective actions built on the old tools fail again
Tightening a spreadsheet process fixes the symptom. The follow-up audit finds the next broken link.
Deadlines meet project timelines
A classic system introduction takes 6–12 months. A CAP deadline doesn't.
How cimoio.aero solves it
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Proof authorizations to auditors
Simple reports that show auditors what they need to see.
Show auditors in seconds who holds which authorization. The report lists your team by name with every issued authorization, its expiry date and current status, and the certificate behind it opens with one click. Export it as a PDF when needed.
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Audit trail
Every step and every change, traceable for auditors.
Every step in the system and every change to a record is logged automatically: titles changed, employees assigned, certificates approved, authorizations issued. Each entry shows date, time and who did it, so auditors can follow the complete history of any record.
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Gapless certificate history
Every certificate of a qualification — over the years, without gaps.
Each qualification keeps a complete history of its certificates. For recurring qualifications such as Human Factors or EWIS you see every validity period over the past years and can open the certificate behind each one. Employees always know why they hold a qualification, and auditors see the proof without gaps.
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Compliance as a Service
The fastest way out: Compliance as a Service
Pre-configured software, best-practice processes and qualification content — ready to operate in 4 weeks.
