Challenge · Part-145

Authorizations expire — or exist when they shouldn't

In a Part-145 organisation, only authorized staff may perform and release work. Every authorization that lapses unnoticed — or was granted without full backing — puts you in violation of aviation law.

Authorization dashboard in cimoio.aero showing valid, expiring and expired authorizations at a glance.

The situation

An authorization resting on an expired qualification — the chain breaks unnoticed.

An auditor walks your hangar, picks a mechanic at random and asks a simple question: is this person authorized for the work they are doing right now — and can you prove it?

That is the moment every quality and compliance manager prepares for. Authorizations rest on qualifications: trainings, certificates, experience, a competence assessment. Each of them has a validity. When one of them expires and nobody notices, the authorization silently loses its foundation — but the certificate on the wall still says otherwise, and the mechanic keeps signing.

The duty runs in both directions. Staff must know what they are — and are not — authorized for. And when an authorization can no longer be backed, it must be revoked in time and the employee informed, before unauthorized work happens. All evidence has to be presentable within 24 hours.

Why it keeps happening

Validity lives in too many places

Trainings in one list, authorizations in another, certificates in a third. No digital link between them means no automatic warning when the chain breaks.

Manual transfer, manual errors

Every expiry date copied by hand between systems is an opportunity for a wrong digit — and a wrongly valid authorization.

The two-year workaround

Many organisations let all authorizations expire on a fixed cycle and re-issue them in bulk, because continuous monitoring wasn't feasible. Between cycles, nobody really knows.

The person who knew is leaving

For decades, one experienced colleague kept the overview in their head. That knowledge retires with them.

How cimoio.aero solves it

Expiration alarm

Alarm emails before authorizations expire.

As soon as an authorization is about to expire, because one of its qualifications expires, alarm emails go out to the people responsible and the employee. They state which authorization is affected and why, so there is enough time to renew the qualification.
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Automatic revokement

When a qualification expires, the authorization is revoked automatically.

Each authorization is linked to the qualifications it requires. If one of them expires, for example Human Factors, the system revokes the authorization automatically on that date, without anyone having to step in. You see at once which qualification caused it, and the authorization becomes valid again as soon as the qualification is renewed.
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Monitoring cockpit

One interactive cockpit for all qualifications and authorizations — with drill-down.

The monitoring cockpit brings together all qualification and authorization data in one dynamic view. Bar charts show the share of valid and invalid qualifications per location, department or team. Drill down level by level until you reach the individual records and see exactly where action is needed.
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