Task · Part-145
Archive and retrieve certificates
Certificates are the evidence layer of the whole system. Accepting them correctly, filing them findably and retaining them lawfully is daily work — retrieval on demand is the test.
The work behind it
[illustration] Reuse the challenge-5 before/after intake illustration
Reuse the challenge-5 before/after intake illustration (same asset). Alt as there.
BildvorschlagEvery completed training produces a certificate that has to be checked in detail — name, date of birth, exact course title — because a wrong detail makes it worthless as evidence. Then filed so it can be produced within 24 hours, retained for the required years, and deleted when the retention ends.
It's exacting, high-volume routine — precisely the work where manual handling produces the misfiled document that surfaces at the worst moment.
Where it eats time today
Detail-checking by eye
Hundreds of documents, each needing per-field verification against the participant.
Filing discipline as the system
Folder trees only work until one busy afternoon.
Retention tracked nowhere
Keeping records long enough — and not longer — needs rules, not memory.
How cimoio.aero helps
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Storage of certificates
Store certificates securely — no separate document tool needed.
cimoio.aero is also your document management system for training records. Certificates are stored centrally, versioned and kept available for as long as you need them, organised by employee, training and provider. No extra storage or document tool is required.
Learn more
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Bulk upload
Upload hundreds of certificates at once as a ZIP file.
Drop a ZIP file with all certificates into the import assistant. If the files follow the naming rule, employee, training and date are read from the file name, the metadata is created and every certificate is filed in the right place. Only files that cannot be matched are left for you to check.
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Quick retrieving
Every certificate is just one click away.
Open the certificate wherever you need the proof: from the training history to show that a training took place, or from the qualification and the authorization to show that the qualification is in place. Administrators, managers and employees each reach the right document with a single click.
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Watch a certificate go from inbox to evidence
In a guided demo we process one of your real certificate types end to end — intake, match, retrieval.
Or start faster with Compliance as a ServiceMore tasks
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Conduct competence assessments
A qualification says someone learned it. Competence says they can do it — observed, evaluated and recorded in a way that stands up later.
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Report qualification status
The Monday question from management, the annual question from the authority, the daily question from the shop floor — reporting is the same task at three altitudes.
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Define qualification requirements for a role
Before anyone can be authorized, someone has to decide — and document — what the role requires: which qualifications, which competences, verified how.