Task · Part-145

Notify staff about expiring qualifications

Everyone with a stake — the employee, their supervisor, the training team — has to know an expiry is coming while there's still time to act.

A mechanic receiving an expiry notification during the workday.

The work behind it

Monitoring validity dates is permanent background work: watching hundreds of running clocks, deciding when to warn whom, and following up until the renewal actually happens. Miss one, and the consequence isn't a late email — it's a lapsed qualification and, behind it, an authorization at risk.

Done manually, it's calendar reminders, filtered spreadsheets and chase-up mails — the definition of work a system should do.

Where it eats time today

Hundreds of clocks, one pair of eyes

Manual monitoring depends on someone looking at the right list on the right day.

Warning without a next step

A bare reminder still leaves the renewal to organise: which training, booked where, by whom.

The follow-up is the real work

Not the first notice but the third chase-up is where hours go.

How cimoio.aero helps

  • Expiration alarm

    Expiring qualifications are reported before they become a problem.

    The system monitors every qualification: it knows which qualifications are required, which ones each employee actually holds and when they expire. Ahead of the expiry date, warning emails go to the training administration, the manager and the employee, and expiring qualifications appear in the cockpits and reports.

    Learn more
    Required, actual and expiring qualifications as figures; an expiring Human Factors qualification triggers warning emails to the training administration, the manager and the employee.
  • Monitoring cockpit with bar charts of valid and invalid qualifications per shift, a drill-down path from all stations to Line Maintenance and the individual records of the selected shift.

    Monitoring cockpit

    One interactive cockpit for all qualifications and authorizations — with drill-down.

    The monitoring cockpit brings together all qualification and authorization data in one dynamic view. Bar charts show the share of valid and invalid qualifications per location, department or team. Drill down level by level until you reach the individual records and see exactly where action is needed.

    Learn more

  • Receive intelligent booking

    Suggestions for the right training when qualifications expire.

    Because qualifications and trainings are linked, the system knows which training renews which qualification. For every expiring qualification you get a suggestion for a suitable event, with date and free seats, and can book it with one click.

    Learn more
    List of employees with expiring qualifications, each with a suggested training event and a book button.

Retire the reminder spreadsheet

In a guided demo we set up your notification thresholds and walk one expiry from first notice to booked renewal.

Book a demo
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The challenges behind this task

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